Paper LEM books
Carbon copies. Coffee rings. A day’s work left on a dashboard.
FROM FIELD
WORK TO
FINAL INVOICE.
From the first hour on site to the final invoice.
Field tickets, client approvals, and the office.
Finally, working together.
FIELD NOTES / 001BUILT FOR REAL CONDITIONS
DAILY FIELD TICKETSAMPLE
A good day’s work.
All accounted for.
All accounted for.
Labour. Equipment. Materials.
BUILT FROM THE MUD UP, NOT FROM A BOARDROOM.GEOTECHNICALDRILLINGMININGOIL & GASCIVIL
YOUR OPERATION SHOULD NOT RUN ON PAPER, SPREADSHEETS, AND MEMORY.
You did the work. Paid the crew. Ran the equipment.
A forgotten ticket shouldn’t be the reason you don’t bill for it.
Spreadsheets
Another version of LEM_tracker_FINAL.xlsx. Still no clear status.
Email chains
The approval you need, buried somewhere in the replies.
Text messages
A rate in a group chat. A photo that never made it to the office.
Whiteboards
Yesterday’s work, erased before anyone recorded it.
Month-end scramble
Trying to remember what happened when it’s time to bill.
LESS ADMINISTRATION.
MORE OPERATIONAL CONTROL.
YOUR NUMBERS. YOUR OPERATION.
What’s a forgotten
ticket worth?
CAD
The billable value of one ticket, before tax.
tickets / month
Work that would otherwise go unsubmitted and unbilled.
Adjust the portion you expect to submit, get approved and collect.
THE COST OF “I’LL DO IT LATER.”
Potential billing recoveredCAD / YEAR
Same crew. Same equipment. Work you already did, brought back into the billing process.
MISSED TICKETS / MO.2
×VALUE / TICKET$2,500
×MONTHS12
×RECOVERED100%
Billing at risk / year$60,000
Still unbilled in this scenario$0
RECOVERED STILL AT RISK
Illustrative estimate using your inputs, held constant each month. Assumes the selected share of missed work is submitted, approved and paid. Gross billing before costs, tax and software fees—not profit or guaranteed savings.
See how a ticket makes it to the invoice01 / CAPTURERecord the day.
Labour, equipment and materials on one ticket, coded to the PO number and its major and minor codes.
02 / SUBMITMove it out of draft.
Sign the work and check that submission succeeded.
03 / APPROVEGet a clear decision.
Give the client the work and supporting record to review.
04 / INVOICEBill approved work.
Bring approved tickets and their backup into the invoice.
01 / CONNECT THE DOTS
THE WORK MOVES.
THE RECORD FOLLOWS.
A ticket shouldn’t be a dead end.
See how one day in the field becomes
one clear record in the office.
INTERACTIVE WALKTHROUGH
This is a sample project. Try the controls.
No account. No real data. Just the flow.
P&RNORTHLINE / PROJECT 024LIVE DEMO
FIELD TICKET / FT-0241
DraftOne shift. Everything in it.
hours
Drag to change the hours. Watch the ticket update.
THE WORKQUANTITYAMOUNT
LField crew2 people · $85 / hour each16 hrs$1,360.00
EDrill rig$240 / hour8 hrs$1,920.00
MMaterialsDrilling consumables1 lot$320.00
SHIFT TOTALCAD · before tax$3,600.00
Before the shift. The safety tailgate.FLHA-0241 · Sample assessment3 / 4CREW SIGNED
Northline · Pad 0406:45 · Day shift · −8°C
Set up. Check the ground. Talk it through.
The hazards, controls, and crew acknowledgement stay with the day’s work. Open the sample, then add yourself to the crew.
Moving equipment4 → 2
Review the exclusion zone, spotter, and radio check before the shift.
Ice underfoot3 → 1
Review access routes and confirm the walking surface has been treated.
Changing site conditions3 → 1
Stop and reassess with the supervisor when the work or conditions change.
Illustrative risk scores: before → after controls, on a 1–5 scale.
MEETING POINTSite office · North gate
Emergency arrangements are reviewed with the crew at the briefing.
✓Jordan M. · Supervisor✓Alex R. · Operator✓Sam K. · Driller+Your spot on the crew
Example only. No attendance or safety record is created.
The details stay together.
Illustrative rates. Demo actions never send an email or create real records.
01 — FIELD CAPTURE1 / 3
02 / ONE OPERATION. EVERY PERSPECTIVE.
DIFFERENT BOOTS.
SAME GROUND.
Good work gets lost in the handoff.
Give the field, the office, and the client
one connected place to move it forward.
Finish the shift. Not a stack of paperwork.
Capture labour, equipment and materials while the work is fresh, coded to the PO, AFE and major and minor codes. Text it to the field rep with a secure link to sign: no app, no account. Give the office a ticket they can actually use.
See it for your teamNORTHLINE / SAMPLE PROJECT
YOUR SHIFT, IN VIEW.08:00
Hours on site. Details in place.
✓Labour recorded2 PEOPLE
✓Equipment logged1 RIG
✓Materials added1 LOT
NEXT UP / CLIENT APPROVAL
FOR THE OFFICE
SEE THE OPERATION BEFORE THE REPORT ARRIVES.
Every approved ticket posts against its PO the moment it’s approved — not at month-end. Clients watch commitment build in real time, catch overruns before they happen, and never again learn about a blown PO from an invoice.
Contractors see the same numbers. One shared ledger means the month-end reconciliation call simply stops happening.
Explore Control for your teamAPPROVED WORK / THREE PURCHASE ORDERS$579,400.00
PO 4500118732Northgate Pit
47%$212,400 / $450,000Within budget
PO 4500119104Wellpad 7-22
82%$127,100 / $155,000Watch drawdown
PO 4500117990Haul road maintenance
96%$239,900 / $250,000Near limit
See the limit coming.Haul road maintenance is at 96%. Review the remaining authorization before approving more work.
Sample purchase orders. No live account data.
03 / THE DETAILS DO THE HEAVY LIFTING.
BUILT AROUND
HOW YOU WORK.
The rate is already there.
Connect field work to purchase orders and rate sheets, so the right context starts with the ticket.
The backup comes with it.
Bring approved field tickets into invoicing. Keep the supporting record close to the amount being billed.
The bigger picture is closer.
Go further with equipment economics, margin visibility, and field safety tools in Pro.
The hours come from the crew.
Hands check in at the site and log their own hours on free Operator accounts. The crew foreman approves, and approved hours land on the labour ticket.
Rentals stop costing quietly.
See what every rented unit has burned, what it adds to the PO, and get an email before it renews.
The crew knows its rotation.
Set each crew's days on, days off and shift. Tickets put today's crew first, and nobody is reminded on a day off.
SECURITY & RELIABILITY
BUILT FOR CRITICAL OPERATIONS.
PROTECTED LIKE ONE.
These tickets are money and legal record. The platform treats them that way.
01
Tamper-evident tickets
Every signed ticket is hashed (SHA-256). Changing a signed ticket means voiding the signature first, and it must be signed again — keeping the approved record tied to what your client signed.
02
Server-enforced approvals
Ticket status moves through the API. Approvals run in atomic transactions with the PO drawdown, so concurrent approvals don’t overwrite the PO balance.
03
Two-sided tenant isolation
Contractors see their own work. Clients see only the connections they’re party to. The server enforces role and company access; database rules block direct browser reads and writes.
04
Audit everything
Rate changes, PO amendments, approvals and invoice generation create audit events recording who acted and when, with before/after details where applicable.
05
Locked-down staff access
Staff access requires explicit staff privileges and a server-side email allowlist. Sessions expire; invite tokens are single-use and time-boxed.
06
Encrypted & protected
Infrastructure providers encrypt data in transit and at rest. Content-security policies restrict the resources the app can load. Ask us about backup and retention.
A FEW THINGS TO KNOW.
STRAIGHT
ANSWERS.
Who is Pit & Rig built for?
Contractors and operators in geotechnical drilling, mining, oil and gas, and heavy civil work. If your day runs on crews, equipment, field tickets, and client approvals, we’d like to show you the fit.
Can clients review the work?
Yes. Client approval is part of the workflow, so your client can review the field record before it moves into invoicing. Client approvers are free.
Which plan do I need?
Operations connects field tickets, approvals, and invoicing. Pro adds margin and equipment economics, plus field hazard assessments with QR crew sign-on. Control is built for client-side cost oversight. Compare the current plans and pricing ↗
Is the interactive example using real data?
No. This page uses a sample project and illustrative rates. You can explore the workflow without creating records or sending anything. To see your own operation in Pit & Rig, get in touch ↗.
GOOD WORK DESERVES A GOOD SYSTEM.
LET’S GET
TO WORK.
Your crew has a job to do.
Give the paperwork a better way home.
FROM FIELD WORK TO FINAL INVOICE.THAT’S PIT & RIG.