Rental equipment
Rentals stop
costing quietly.
Every rented light tower, heater and sea can on your sites, with what it has cost, what it adds to the PO, and an email before it renews. The field checks units in and out with photos; the office sees the money.
| Unit | Site | Rate | On site | Accrued | Renews |
|---|---|---|---|---|---|
| LT-004Light tower | North Bench · Pad 4 | $1,800 / 28 days | 19 days | $1,221 | in 9 days |
| HTR-12Indirect heater | Camp 2 | $650 / week | 12 days | $1,114 | in 2 days |
| SC-031Sea can | Laydown | $450 / month | 41 days | $610 | in 20 days |
Where the money goes
Every job has one.
The light tower nobody sent back
It finished its work three weeks ago. It's still on rent, renewing every 28 days, because nobody on site knew what it cost and nobody in the office knew it was still there.
The renewal you hear about from the invoice
A heater rolls into another period on a Tuesday and the first anyone hears is the vendor's bill a month later — long after it could have gone back.
Rented iron the client never pays for
The unit was on site and working, but it never made it onto a ticket. Or it made it onto two, and the client caught it.
From the truck to the return
How a unit moves through Pit & Rig.
On site
Checked in from the phone
The foreman picks the type, types the unit number, takes a photo of the serial plate and one of its condition. Up to twenty-five units at a time, straight off the truck.
In the office
The burn, per unit
Accrued is what it has cost so far, day by day at the rate in force that day. Committed is what you owe for periods already started. And if it went back today, the cheapest mix of day, week and 28-day rates says what the bill would be.
Three days out
A warning before it renews
Owners and admins get one email listing what each renewal will add. The foreman who checked it in gets the same list without the dollars, asking whether it's still needed. Set a planned return, or mark it kept, and the warning stops.
Every day it works
Billed through the ticket
Link the unit to the PO's equipment rate and it appears on the foreman's ticket. It can't be billed for a day it wasn't on site, or twice for the same day on two tickets.
When it goes back
Off-rent and check-out
Off-rent stops the clock; check-out records the return and damage photos and the final meter reading. Swap a unit or move it to another site and its rate and PO links follow.
The details
What's in it.
- Rates
- Hour, day, week, 28-day or monthly, with vendor presets the field picks up automatically.
- Foremen never see money
- Not a hidden column — the server never sends them a rate.
- PO exposure
- What rentals have billed on a PO, what's pending, and what the next thirty days will add against what's left.
- Reports
- The register and its burn in Excel and PDF, filtered by site, vendor or status.
- Estimates, labelled
- Every figure says it's an estimate. Fuel, weekend rates and damage waivers vary by contract; the vendor's invoice is the real number.
- Included
- On every contractor plan — Operations and Pro.
Coming next: QR tags and serial-plate scanning. Today the unit number is typed.
Send the light tower back on time.
Rentals are part of every contractor plan, next to the tickets, POs and invoices they bill through. Start a free trial and check in the units already on your sites.
See plans & pricingTHE WORK MOVES.
THE RECORD FOLLOWS.
A ticket shouldn’t be a dead end.
See how one day in the field becomes
one clear record in the office.
This is a sample project. Try the controls.
No account. No real data. Just the flow.
One shift. Everything in it.
Drag to change the hours. Watch the ticket update.
Before the shift. The safety tailgate.FLHA-0241 · Sample assessment3 / 4CREW SIGNED
Set up. Check the ground. Talk it through.
The hazards, controls, and crew acknowledgement stay with the day’s work. Open the sample, then add yourself to the crew.
Review the exclusion zone, spotter, and radio check before the shift.
Review access routes and confirm the walking surface has been treated.
Stop and reassess with the supervisor when the work or conditions change.
Illustrative risk scores: before → after controls, on a 1–5 scale.
Emergency arrangements are reviewed with the crew at the briefing.
Example only. No attendance or safety record is created.
Illustrative rates. Demo actions never send an email or create real records.