Pit & Rig Control · for clients & project managers
The overrun you find in month four started in week two.
Your AFE says 59% consumed. Comfortable. What it doesn't say is that one of your four contractors is at 98% of their piece and about to blow through it on the next ticket they hand you.
By the time that shows up in a month-end spreadsheet, it's a claim. Pit & Rig shows it to you the day it happens — because every ticket you approve is already drawing down a real number.
CONTROL / THE CLIENT’S SIDE OF THE STORY
YOUR PROJECT.
YOUR CALL.
A healthy total can hide a contractor at the limit. Find the pressure point, adjust their allocation, then approve the work.
North Pad Expansion
4 contractors. One connected budget.
- Approved to date
- $2,950,000
- Awaiting approval
- $69,000
- Budget remaining
- $2,050,000
- Contingency held
- $500,000
Every contractor. Every dollar.
1 allocation needs attentionPO-104 / ALLOCATION DETAIL
Slave Lake Civil
Pad preparation & access
- Allocated
- $500,000
- Approved
- $490,000
- Pending tickets
- $28,000
- After pending approval
- -$18,000
↗ This ticket would put Slave Lake Civil $18,000 over their allocation.
Your total budget, contingency, and other allocations stay on your side. Contractors see their own allocation.
SAMPLE DATA · NOTHING IS SENTExplore the Control workflow with fictional data. All amounts are CAD, before tax.
Three moves, then it runs itself
01
Set the budget
Enter the AFE the way you hold it internally — total authorization, contingency held back, your cost centre. This number is yours. No contractor can ever read the document it lives in. That's enforced in the database, not by a checkbox.
02
Allocate and invite
Give each contractor their slice and an email invite in one step. They see their own ceiling and scope — never your total, never your contingency, never what anyone else got. They're writing tickets against it the same day.
03
Approve like you already do
Every ticket you approve draws down that contractor's allocation in real time. No data entry, no import, no month-end reconciliation — the approval IS the bookkeeping.
Why the numbers can't disagree
Every budget tool you've used keeps its own copy of the spend, and every month someone reconciles it against what the contractors say. When the two drift — and they always drift — the meeting is about whose spreadsheet is right instead of what to do.
Pit & Rig doesn't keep a copy. Your burn figure and your contractor's PO balance are computed from the same approved tickets — the ones with their foreman's signature and your approver's beside it. There is no second number to reconcile, because there is no second number.
When a contractor calls about their remaining budget, you're both looking at the same figure. That conversation gets shorter.
AFE 24-0187 · North Pad Expansion · $5.0M
▲ Slave Lake Civil will exceed their allocation once submitted work is approved.
What's my burn rate?
How fast, not just how much
A budget at 59% is comfortable or terrifying depending on how quickly it got there. Control reads the daily tickets your contractors send and shows you yesterday, today, tomorrow's forecast, and how long what's left lasts at this pace, measured against what the plan allows per day.
Burning slower than plan, it smoulders. Well ahead of it, the page catches fire, so nobody mistakes a bad fortnight for a slow day, and the five-week-old ticket that arrives on a napkin shows up in the burn the day it lands, not at invoice.
Watch it burn 🔥AFE 24-0187 · North Pad Expansion
🔥 Inferno 🔥
$19,591/ day
Well ahead of the plan. At this pace the budget runs out early.
Plan: $10,205/day to finish on Mar 31, 2027
▲ $1,775,730 left lasts about 90 days — runs out Jan 7, before the planned finish.
The paperwork comes with the money
Because the tickets flow through Pit & Rig, everything attached to them does too.
Signed LEMs
Every daily ticket carries the foreman's signature and your approver's, with a tamper-evident fingerprint. The signed PDF lands in your inbox the moment you approve.
Hazard assessments
Review your contractors' FLHAs and JSAs — hazards identified, controls, crew sign-on — alongside the work they cover.
PO balances, live
Committed versus remaining on every purchase order, updated by the approval itself, not by someone's Friday afternoon data entry.
Invoices that match
When the invoice arrives, every line traces to a ticket you already approved, with the signed copies attached. Reconciliation becomes reading.
Approving is free. It stays free.
Reviewing tickets, approving work, and exporting your own data cost nothing, forever — a client who can't approve is a contractor who can't get paid, and we won't hold that hostage. Control is the budgeting side: $1,295/month, three users included, $95 for each additional.